File Sharing Solutions

File Sharing Solutions

Being able to share files quickly and easily across different platforms and any kind of geographical distance has become a critical part of business operations.

But people have become so used to being able to access files from anywhere that they forget about the need for security and redundancy in their file sharing services. Unfortunately, it happens quite regularly that companies rely on free cloud based file sharing services only to find that they didn’t configure them adequately enough to have backups and restricted access.

And in many situations, organizations in highly regulated industries can run into compliance issues for not having the right safeguards in place for their file-sharing software.

And that’s where Charlotte IT Solutions can provide a critical service.

WHAT IS A FILE-SHARING SOLUTION

A file-sharing solution is an on-site or remote data storage solution that makes it easier for employees to share documents across the organization, with clients, and with vendors.

These systems generally have different layers of access controls that make it easier for you to decide how to handle access to all your files on a need-to-know basis.

Cloud based file sharing options like DropBox and Google Drive are examples of such secure file storage solutions. But these are generally designed for consumers rather than the needs of small and medium-sized businesses with critical online file storage requirements.

SHARE DOCUMENTS FROM ANYWHERE AND ANY DEVICE

The main advantage that file-sharing services provide is that they establish a platform for non-tech people to have a location to transfer files to and then assign access privileges to those files for others to view and/or modify.

And unlike online storage services of the 90s, it doesn’t matter whether you’re connecting with a Mac, PC, Android phone, or iPad; you will enjoy the same look and feel no matter what platform you’re using.

That makes it a lot easier to share files with clients and vendors where you simply don’t know if they have multiple devices on the same platforms as yours.

Such onsite and cloud storage solutions also allow you to access files from anywhere in the world. You can sit at the airport working on your laptop for a presentation. Then you connect with your tablet on the flight to continue your work without having to copy files to different locations and manage different versions.

GET YOUR FREE IT CONSULTATION

We would love to show you how we can become your IT solutions business partner and customize a package for your IT needs.

GET MY FREE CONSULTATION

SECURE YOUR DATA STORAGE SPACE

The most important part of all file-sharing platforms is the provision of securing your access. While many services like iCloud and Google Drive offer well-encrypted cloud file storage, there are times when you need to take it a step further.

Depending on regulatory requirements for different industries, you might have to implement a cloud based file sharing system with two-factor authentication. It’s a lot more secure than simple password protection, but you may need expert advice in this area if you deal with regulatory data security requirements.

Our team at Charlotte IT Solutions has been supporting companies in the dental, health care, education, financial, and manufacturing industries to ensure they always maintain the best data safety and security standards.

BENEFITS FOR YOUR ORGANIZATION

Here are the key benefits you’ll gain from partnering with Charlotte IT Solutions.

TIME AND COST SAVINGS

By outsourcing your in-house and online file-sharing requirements, you won’t have to employ a team of engineers and analysts to deal with this task. For most small and medium-sized businesses, that’s simply not going to be an option. We can ensure that you get the best possible solution for your requirements in a way that will cost you a fraction of taking on such a project in-house. And we can ensure that you gain the flexibility of unlimited storage expansion, which can be particularly important for organizations that deal with large files on a regular basis.

EFFICIENT AND CONVENIENT

People are used to the convenience and ease of use that Google Drive provides. And while businesses might have more specialized requirements, that doesn’t mean that the solution has to become more complicated to use. Here at Charlotte IT Solutions, we ensure that we deliver file-sharing features that make it easier for employees to share documents and restrict access on a case-by-case basis for any kind of file format. And with multiple users accessing the same files, we can also ensure data integrity and avoid work being overridden by accident.

BOOSTED REGULATORY COMPLIANCE

Many free file-sharing sites offer enough access security and encrypted connections to ensure the integrity of confidential and sensitive information. But many industries like finance and health care that regularly deal with extremely sensitive information may also have additional regulatory requirements when it comes to securing certain information. And that’s where our team at Charlotte IT Solutions has built a reputation of having the necessary insights and understanding to ensure that your file-sharing service fully supports your regulatory requirements. Not doing this can result in serious fines and reputational damage, which has often forced companies out of business.

IMPROVED PRODUCTIVITY

The great thing about having a fully configured and secured file-sharing platform is that it can significantly boost your company’s productivity. When you store files in a secure location where you can quickly and easily send links to colleagues, clients, and vendors, it saves a lot of time trying to save separate files and sending them. It also makes collaboration and workflow automation a lot easier. And that means you don’t have to coordinate who updates what documents and at what time. With the latest cloud storage providers, you can also ensure that in disaster recovery situations, there are no delays in getting teams up and running again.

EASY CLOUD STORAGE ACCESS

Cloud file sharing has become the go-to solution for the majority of small and medium-sized businesses. But free storage like DropBox, Google docs, MS Teams, and iCloud, to name a few, are often not the right fit for full security and compliance. Our team will fully assess your specific industry needs to ensure you are set up with cloud storage services that will support all your requirements and ensure you reduce the risk of data loss and breaches.

FULLY INTEGRATED SOLUTIONS

Having access to shared files should always look at options that go beyond just having a convenient way to browse your files. Our team will also look at options to integrate a file-syncing service for working offline. And we also look at implementing a file-sharing space that integrates with your productivity applications from Microsoft 365 to project management tools and CRMs. The more you can integrate secure cloud storage into your business processes, the more efficient and effective your teams will become.

CALL US FOR A FREE CONSULTATION

If you’d like to find out how you can implement the ideal file-sharing services to support your business processes, growth prospects, and regulatory compliance, then call us for a free consultation.

Our team will guide you through all the options and will tailor a package to your individual needs.

You’ll quickly find out how important and cost-effective this outsourcing process will be for your business.

FRUSTRATED WITH YOUR CURRENT IT PROVIDER? LET’S TALK.
TOP MANAGED PROVIDER