How Can Cloud Computing Help Small Businesses?

how can cloud computing help small businesses

Small businesses are in a great position to thrive. The modern age of computing allows people to run dropship businesses, craft businesses, single-person powerhouses, or the start of an empire from a few computers. Cloud computing is at the center, allowing businesses to create flexible IT systems without buying physical machines. How can cloud computing help small businesses? A few of these details can help you understand how cloud computing can help small businesses in many ways.

Scalability Is At The Center Of Cloud Computing

Scalable solutions are such a big topic in the tech world that it’s becoming a tired buzzword like synergy. Much like synergy, it’s popular because it’s extremely necessary for success.

Scalability means not only growing your business, but shrinking it as needed. With economic changes, budget constraints, major operations to take advantage of dry spells to survive, you need a way to add and remove equipment as needed.

Equipment costs are a big part of business operating costs. IT systems come with consulting and service fees that are high because of necessity and tech confusion.

In order for a business to not only grow in size, but compact itself to run more efficiently, it needs flexible resources. In order to downsize tech instead of downsizing people, cloud computing can help adjust IT systems and greatly reduce operation costs.

How many workstations do you need? Cloud computing can help you get work workstations without buying and setting up a bunch of desktops and laptops.

Do you need a server for your website, business file storage, and mail exchange? No need to buy a huge refrigerator-sized server rack yet, because cloud computing can give you access without wasting space.

Did the big opportunity go away? Not bringing in as much money to support your systems? Did you overspend? With cloud computing, it’s easier to both close unnecessary systems and reduce the amount of power you’re buying.

So many IT resources can be stored on the cloud, meaning that you can access the systems by entering login credentials on most secure systems. Give your business a few basic workstations, some great monitors, and watch them log into as many different machines across the internet.

Manage Business Files And Backups Flexibly

One of the most basic cloud computing needs is backups.

If you’re not backing up your business files, you’re asking for expensive setbacks, lost inspiration, crushed morale, and possibly losing your edge in your industry. Losing the text in this discussion is bad enough, but what if years of finances and plans disappeared?

Whether you’re dealing with failing storage drives or virus corruption, the results are the same. Instead of wondering if backing up is worth the time, build backups into normal operations.

Cloud computing services can set up automated backups that run when you want them to. Some backups can happen while people work, while others require everyone to stop editing information so a full copy of the backup can be confirmed.

Backups often work by saving a full set of your business data, then updating with incremental backups as updates. Full backups can happen every few days to be safe, and you can spread backups across multiple copies.

Backups for backups are standard, and having weekly or monthly lockboxes of saved data is smart. It’s also important to test those backups to make sure that restorations actually work.

How Does Cloud Computing Work For Workstations?

The most familiar form of computing goes back to the early days of logging into Virtual Private Networks (VPNs).

In the mainframe era, users logged onto a mainframe with dummy consoles. Modern cloud computing does the same thing, but with useful workstations that log into more useful servers.

On the servers are virtual computers made of allocated computer resources. It’s like taking huge chunks of raw computer power, then molding it into the computer of choice.

Although it’s more complicated that grabbing a hunk of clay and molding it, almost any system can be replicated. Virtual disk space, virtual processing power, virtual memory, and even virtual graphics rending can be allocated for you.

Virtualization is a term that describes these computers inside computers. Cloud computing allows virtualization to not only connect with you, but connect with other virtual resources for an even bigger virtual pile.

This is the power of managed IT services. Big, raw computing that can be molded into any services that you need.

What Else Can Cloud Computing Virtualization Do?

The options are endless, and the only limitations are the specific types of outputs and inputs needed. Essentially, the way you put things in and the way you want the results are the only barriers.

Typical input types are as follows:

  • Keyboards
  • Mice
  • Touchpads
  • Stylus
  • Microphones
  • Cameras
  • Scanners
  • Barcode scanners

Here are a few standard outputs:

  • Monitors/screens
  • Video Cards
  • Speakers
  • Sound cards
  • Printers
  • GPS (Global Positioning System)

When using cloud computing, you can’t physically touch the cloud servers to give input or receive output. However, keep in mind that all computer output devices have some type of digital interface.

If it can be connected to a computer, it has a digital input and output that the computer has to read. Don’t worry too much about unique input and output types, as a plan can be created over time that makes the unique interface work.

Whatever the interface, the signal should be able to send across the internet and into your unique input or output. There are always exceptions and strange side effects, such as delays or data corruption issues that may change how the interface works.

For unique interfaces, consider it a work-in-progress and allow professionals some time to make solutions with you.

Be Careful When Cloud Cutting Your Costs

How much does the average small business spend on workstations?

If every employee in your business needs their own workstation, the cost can be around $100-$600 for basic systems. This price adjusts depending on how specialized your system is, or whether you use mobile technology or larger systems.

A business that uses flexible or “hot swappable” workstations where multiple people use the same systems may spend less, but is that necessary? Can you reduce the number of systems in your business and run a more agile tech inventory?

To an extent.

Cloud computing can reduce costs by replacing physical systems in your business, but you shouldn’t go full-cloud quite yet. In the event your business loses network connectivity, you may want a way to stay productive.

Whether you’re dealing with a hurricane or the latest network attack to cripple the internet, backup plans are necessary. Workers should be able to gain some progress with their work, or at least take inventory of certain files.

The balance is up to you, but consider having a quarter or half as many standard systems as you have employees. For simple tasks such as document processing, you don’t need powerful machines and the important part is backing up the data.

Specialized systems depend on the amount invested versus your budget. For systems so specialized and necessary that business fails when the internet fails, maintain on-site systems for all workers. For systems that simply have far more CPU and memory requirements than standard workstations, cloud computing is better.

As you look for ways to save money while designing scalable, measurable computer power, contact an IT solutions professional. With their help, you can survey your needs and build a roadmap to easier tech progress.